DOING BUSINESS WITH SOUTHWEST I.S.D.
The Purchasing Department is responsible for the acquisition and contract of all supplies, materials, equipment, and/or services for the District. Southwest ISD assumes no liability for payment obligations except those incurred according to its purchasing policies. An official purchase order has an authorized purchase order number affixed thereon is the only method for the purchase of supplies, materials, equipment, and/or services obligating Southwest ISD to payment. A purchase order provides authorization before a purchase is made.
TERMS AND CONDITIONS:
The Southwest ISD will issue purchase orders as the only method for all business transactions. Payment will be generated within 30 days after the items or service is received along with an original invoice. PURCHASE ORDER NUMBER MUST BE INDICATED ON ALL INVOICES. NO BACKORDERS OR COD SHIPMENTS ARE ALLOWED! Price increase must be pre-approved by contacting the Accounting Department at (210) 622-4300.
A Vendor Application must be on file with the Purchasing Department before the District will process any purchase requisitions for any vendor. Vendors are encouraged to be a part of any of various purchasing cooperatives prior to doing business with Southwest ISD.
Salespeople are not permitted to call individual schools without an approval letter from the Purchasing Department. Such approval will be given only after consultation with the campus principal or department director. Pursuant to Board Policy (CHE local), solicitors, vendors, collectors, or salespersons shall not be permitted to confer with students or employees during school hours without the prior approval of the Superintendent or designee. All vendors must have an approval letter from the Purchasing Department before they are allowed on a campus/department. Vendors are not permitted to interrupt classes or conduct personal business with employees during the work day.
Southwest ISD has protest procedures in place to handle and resolve vendor disputes relating to procurement. Any vendor disputes or protests will be submitted in writing to the Purchasing Coordinator for review. The Purchasing Coordinator will provide a response for the vendor dispute after a re-evaluation has been conducted. The Purchasing Coordinator will report all disputes or protests to the Assistant Superintendent of Business and Finance.
Vendors are requested to submit invoices for all billings and mail them to Southwest ISD, Accounts Payable, 11914 Dragon Lane, San Antonio, TX, 78252. The State of Texas requires vendor identification number and/or federal identification number on all invoices sent to the District for payment. Vendors requesting a remittance copy should so indicate. Reconciliation of an invoice and purchase order is necessary before payment will be made.
DELIVERY OF GOODS
All purchases are normally made F.O.B. destination. Unless otherwise specifically stated and agreed upon, the Districts title goods occurs upon satisfactory delivery at the delivery point shown on the purchase order.
Deliveries for Southwest I.S.D. must be cleared through the Central Distribution Center (CDC) located at 7314 Old Pearsall Rd. Deliveries are accepted at CDC from 9:00 A.M. to Noon and from 1:00 P.M. to 3:00 P.M. Monday through Friday. All Packages must be clearly addressed to Southwest ISD. For tracking purposes, the purchase order number must appear on each package.
MATERIAL SAFETY DATA SHEETS
Vendors are required to provide Material Safety Data Sheets (M.S.D.S.) from the manufacturers for all products covered by the Hazard Communication Act-29 CFR 1910.1200. It is the vendor's responsibility to determine which products are covered by the act and provide MSDS with the initial shipment.