Vendor Information

The District's purchasing of goods and services is governed by Federal, State and local Board Policy.

 

Purchases with Federal funds shall be made in accordance with the EDGAR regulations, State purchasing laws, School Board Policy and the District's State and Federal Grants Manual. Purchases with State and local funds shall be made in accordance with State purchasing laws, School Board Policy and the District's Fiscal Manual.

The Board has authorized the Superintendent and/or the Chief Financial Officer to make single, budgeted purchases for goods and services less than $50,000. The Board shall approve all single, budgeted purchases over $50,000.

In awarding a contract to a vendor, the District shall consider:

1. Purchase price.
2. The reputation of the vendor and of the vendor’s goods and services.
3. The quality of the vendor’s goods or services.
4. The extent to which the goods or services meet the District’s needs.
5. The vendor’s past relationship with the district.
6. The impact on the ability of the District to comply with laws relating to historically underutilized businesses.
7. The total long-term cost to the District to acquire the goods or services.
8. For a contract that is not for goods and services related to telecommunications and information services, building construction and maintenance or instructional materials, whether the vendor or the vendor’s ultimate parent company or majority owner has its principal place of business in this state or employs at least 500 persons in this state.
9. Any other relevant factor specifically listed in the request for bids or proposals.

All vendors shall complete the District's Vendor Application Form and required documents. In addition, the vendors shall submit a Conflict of Interest and/or Disclosure of Interested Parties forms, as appropriate.

Vendor Application - Please be sure to email your application to [email protected] and [email protected] 

 

INVOICING

Vendors are requested to submit invoices for all billings and mail them to Southwest ISD, Accounts Payable, 11914 Dragon Lane, San Antonio, TX, 78252.  The State of Texas requires vendor identification number and/or Federal Identification Number on all invoices sent to the District for payment. Vendors requesting a remittance copy should so indicate. Reconciliation of an invoice and purchase order is necessary before payment will be made.

 

Purchasing Cooperatives

In accordance with School Board Policy CH Local, the Board shall approve any single, budgeted purchase of goods or services that costs $50,000 or more, regardless of whether the goods and services are competitively procured. The Board delegates to the Superintendent and/or Chief Financial Officer the authority to make single, budgeted purchases for goods or services that cost less than $50,000.